Last updated: 1st December 2025

 

1) Overview

Payne Talent (“we”, “our”, or “us”) is a data controller responsible for your personal data in connection with recruitment services. We are committed to protecting your privacy and handling your information in a secure, transparent, and lawful manner in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

 

2) Data Controller and Data Protection

– Data controller: Payne Talent, [Registered Address: Hyld Ager 126, 2770 Kastrup, Denmark], Christian Payne. Email: contact@paynetalent.com

3) The information we collect

We may collect and process the following categories of personal data:

– Identification and contact data: name, email, phone, address (as provided in your CV or profile).

– Professional information: CV/resume, work history, education, qualifications, languages.

– Candidate preferences: job preferences, locations, availability, and salary expectations.

– Communications: records of our communications with you (emails, messages).

– Technical data: IP address, device information, cookies (see section 9).

 

4) How we obtain your data

– Directly from you (e.g., when you apply, submit a CV, or consent to processing).

– From our clients or partner networks (where you have applied through or with consent).

– From publicly available sources or third-party recruitment tools (where permitted and with your consent).

 

5) Purposes and legal bases for processing

We process your personal data for purposes including:

– Recruitment and matching you to job opportunities: legitimate interest and/or contract necessity.

– Administering our services: legitimate interest.

– Compliance with legal obligations (e.g., identity verification, anti-fraud): legal obligation.

– Security, fraud prevention, and improvements: legitimate interest.

– Consent-based activities (e.g., newsletters or marketing where applicable): with your consent.

 

6) Data sharing and recipients

We may share your data with:

– Prospective employers/clients for recruitment purposes (with your consent or as necessary for the contract).

– Background check providers, references, and assessment platforms (with your explicit consent where required).

– IT and cloud service providers (Teamtailor for candidate data handling and communications), under data processing agreements.

– Other parties if required by law or for safety and security purposes.

 

7) International transfers

We operate primarily within Denmark and the Nordic countries. If data is transferred outside the EEA, we ensure appropriate safeguards (e.g., standard contractual clauses) and/or explicit consent where required.

 

8) Retention periods

– Candidate CVs and profiles: up to 6 months from last active contact or submission, after which they are securely deleted unless you request longer retention or opt out.

– Interview notes and assessments: retained as needed for recruitment processes; typical practice is aligned with your engagement timelines and client requirements, then deleted.

– Data subject rights requests: handled as they arise, in line with statutory timeframes.

– If you request deletion, we will delete your data promptly upon request, subject to any legal obligations to retain certain information (e.g., for compliance or audit purposes).

 

9) Cookies and tracking technologies

– Our website uses cookies to improve user experience, analyse site usage, and for security.

– Details and controls are described in our Cookies/Tracking policy. We use Teamtailor for candidate handling and communications, and any cookies or tracking used by Teamtailor are governed by its privacy notices.

 

10) Your rights

You have the following rights regarding your personal data:

– Access: Request a copy of your personal data.

– Rectification: correct inaccurate or incomplete data.

– Erasure: request deletion in certain circumstances.

– Restriction of processing: limit processing under certain conditions.

– Data portability: obtain and reuse your data across different services.

– Objection: object to processing based on legitimate interests or direct marketing.

– Withdraw consent: at any time for consent-based processing.

To exercise these rights, contact us at hello@paynetalent.com. We may verify your identity before processing.

 

11) Security

We implement appropriate technical and organisational measures to protect your data, including encryption, access controls, secure storage, and periodic security assessments.

 

12) Data minimisation and accuracy

We collect only data necessary for recruitment purposes and strive to keep your information accurate and up to date. Please inform us of changes to your data.

 

13) Your responsibilities

You should provide accurate information and promptly report any changes or concerns about your data to us.

 

14) Children’s privacy

Our services are not directed at children under 16 (or 18 where applicable). We do not knowingly collect personal data from children without proper consent.

 

15) Changes to this policy

We may update this Privacy Policy from time to time. We will notify you of material changes and publish the updated policy on our website.

 

16) Contact us

If you have questions or concerns about this policy or our data practices, please contact:

– Data controller: Payne Talent, Christian Payne, hello@paynetalent.com

– Data protection questions: hello@paynetalent.com

 

Appendix A – Data processing agreements and subprocessors

– Subprocessors: Teamtailor (for candidate data handling and communication). We have DPAs in place with Teamtailor. You can review their privacy notices for details.

– We will add any additional processors with DPAs as needed.

 

Appendix B – Consent language (where used)

– If you rely on consent for specific processing (e.g., marketing), include explicit language describing what you are consenting to, how to withdraw consent, and the consequences of withdrawal.